MinderSprout

Help & guides

Short, practical guides. Tap one to open it.

Getting started
  1. Open your setting from the left menu and fill in its details under Setting.
  2. Add your rooms (Baby room, Toddler, Pre-school…) under Rooms.
  3. Invite your staff under Staff — they get an email and have access as soon as they sign in.
  4. Add a parent or guardian, then add their child. Every child is linked to a parent.
Adding a child
  1. First add the parent or guardian — name, email and phone. They receive an invite to sign in.
  2. Go to Children → New child and pick the room and key worker.
  3. Fill in allergies, dietary needs and medical notes, and tick photo consent if you have it.
  4. Add emergency contacts on the child's page.
Daily diaries
  1. Open Today's diary and pick a child (or go to a child and select View diary).
  2. Add an entry and choose its kind — the form shows only the fields that kind needs (a nap has a duration, a meal an amount, a nappy a type, medication what was given).
  3. Add a summary and mood at the top of the day.
  4. Upload photos to the child's day; parents see only their own children.
Messaging
  1. Messages → New message to start a conversation with a parent.
  2. Post an announcement to reach every parent of the setting at once.
  3. Tick “Urgent” on an announcement to also email all parents and staff.
Invoices & payments
  1. Invoices → Fee schedules to set up standard charges per child or family.
  2. Create an invoice for a parent, or Generate from fee schedules.
  3. Add line items, then Mark sent and Mark paid as they settle.
  4. Your own MinderSprout subscription is managed under Setting → Plan & billing.
Your plan & billing
  1. Setting → Plan & billing shows your plan and lets you start a 14-day free trial.
  2. Manage billing opens Stripe to update a card or cancel.
  3. If a subscription lapses, the setting locks but all data is kept — paying restores everything.

Still stuck? Raise a support ticket and we'll help.

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